In the rush to implement data rooms for an imminent deal, many companies fail to consider the user-friendliness. However, a user-friendly room with the right features can help facilitate more deals.

A well-designed VDR assists in due diligence for both parties and speeds the completion of the deal. It will also assist you to avoid costly errors, such as sharing sensitive documents with unauthorized users. If you’re trying to pick the best VDR solution for your business be sure it’s a complete and simple solution that meets all your document sharing requirements.

VDR features like granular permission controls can protect confidential and proprietary information from leaks. Look for a VDR with permissions that can be assigned by groups of people. Statistics will reveal who has looked at, printed or saved a document. Look for a VDR with document-specific security features like watermarking and disabled printing.

In addition to the VDR’s core functionality, look for a solution that provides easy-to-configure connectors to Box, Dropbox, Google Drive and Microsoft SharePoint. This will enable real-time collaboration and eliminate the need to send large files via email. Look for features that allow users to modify the VDR’s appearance and feel and incorporate their corporate branding. You should look for an VDR that offers at-a glance reports, which give executives with the most comprehensive overview they need to be informed during the due diligence process.

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